Your information, handled with care

Effective date: October 24, 2026

This notice explains how Coordinating Staffing, LLC (“we”), 120 Camelot Court, Cranberry Township, PA 16066, handles the information you send through the two forms on this website: the care inquiry form and the caregiver application form. It does not cover care records, employee files, billing or other company systems; those have their own rules.

What we collect

• Care inquiries: your name, phone number, who the care is for (yourself, a parent or relative, or a client you refer) and an optional message.
• Caregiver applications: your name, phone number, county and an optional note.
• Your permission to be contacted: the wording you agreed to, its version and the time you agreed.
• Follow-up details we add: when your form arrived, its follow-up status (new, contacted, closed) and short internal follow-up notes.

Please keep messages brief and do not include Social Security numbers, payment details, medical records or other confidential documents. Neither form accepts file uploads.

How we use it

Only to respond to your inquiry or application and to keep track of that follow-up. The care inquiry checkbox says “It's OK to call or text me back.” The application checkbox says “It's OK to call or text me about my application.” We do not sell your information, do not use it for advertising, and do not send it to AI services.

How we protect it

• The website is served only over encrypted HTTPS connections.
• Submissions are stored encrypted on the website server and can be opened only by authorized Coordinating Staffing staff with an owner access code.
• The website uses no third-party analytics, advertising or tracking tools, and loads no outside scripts.
• To stop abuse, the server briefly keeps connection addresses in memory to limit repeated submissions and wrong access-code attempts; they are not stored with your form.

Who else is involved

Our website runs on a cloud server rented from a hosting provider in the United States (DigitalOcean, LLC). The provider operates the servers and network under its own terms and may keep its own technical records, such as network logs and server backups. Submissions are stored in encrypted form on that server and opened only through our owner page. We do not keep web access logs of what you type into the forms. We do not share submissions with anyone else, except where the law requires it.

How long we keep it

• Care inquiries: deleted after 24 months without follow-up activity.
• Caregiver applications: kept at least 24 months after the last follow-up activity, and longer when a later hiring decision or a legal requirement means we must keep them.
• Records under a legal hold (for example, a dispute or a legal request) are kept until the hold ends.
• Deletion is carried out by our staff from the owner page; records whose dates cannot be confirmed are reviewed by hand rather than deleted automatically.
• If you become a client or are hired, the information you gave us becomes part of our regular client or personnel records and is kept under those records' rules. We aim to remove the separate website copy within 30 days after that transfer.
• Server backups: our hosting provider keeps the most recent seven daily backups of the encrypted server, so a deleted record can remain in a backup for about a week before it is replaced.

Your choices

You can ask what information you sent us, ask us to correct it, or ask us to delete it (unless we must keep it). Contact us at 1-888-266-1150 or info@coordinatingstaff.com. We will confirm the request comes from you and aim to respond within 30 days. Please do not send sensitive records by email.

Other points

These forms are meant for adults. If we change this notice, we will post the new version on this page with a new effective date.

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